Colleges and universities are intricate environments, consisting of various departments such as housing, enrollment, employment, and financial services, all of which require identity verification and document notarization.

These institutions also serve a transient population of digitally-savvy students who are accustomed to handling tasks online. Remote Online Notarization (RON) presents a streamlined, efficient, and secure solution to ensure the validity and trustworthiness of these critical transactions and documents.

With RON, students (or their parents, if they are remote) can participate in important processes in a way that accommodates their schedules and preferences.

Regardless of location or time of day, RON enables students to access these services via familiar technology—facilitating quicker and more convenient interactions. Proof provides this technology, ensuring that universities can keep their various departments functioning smoothly. This can also be done in person if everyone is local.

Which campus transactions might require RON?

Leases

College students often sign leases for a variety of housing arrangements, including dormitories, apartments, and off-campus residences. RON allows students to remotely execute these agreements, eliminating logistical barriers, particularly when students are off-campus during the signing process.

Enrollment

Universities often require notarized documents for verifying enrollment or processing transcript requests. RON simplifies this process, enabling universities to notarize documents online rather than relying on in-person services.

Employment:

Colleges employ a diverse group of individuals, including students and staff. Identity verification for employment applications or notarizing employment agreements can be made faster, simpler, and more secure with RON.

Financial Aid

Financial aid applications frequently require notarization to verify identity, income, and other data needed to assess eligibility. RON simplifies this process, making it easier for students to submit their information, whether for financial aid, loans, or grants.

Residency

Many universities offer reduced tuition rates for in-state students, and RON helps streamline the notarization process for residency verification, ensuring that students can easily meet the necessary criteria.

Development

The development offices at universities often process large donations and may need notarized Proof of Funds documents to verify that a donor can afford their contribution.

Study Abroad

Students preparing to study abroad may be required to submit notarized documents by their host institution or country.

Medical Forms

Students may need to execute medical power of attorney forms to designate a parent or guardian to make medical decisions on their behalf if they become incapacitated. RON ensures that these forms are properly notarized, which is essential for emergency medical situations when the university cannot directly contact a parent.

Other Student Transactions

Students often need to grant power of attorney to parents or open a local bank account, both of which may require notarization. RON is a practical and efficient solution for completing these time-sensitive tasks.

Given the diverse array of transactions occurring daily on college campuses, RON offers a clear, secure solution to help students and administrators complete important processes smoothly and safely. To learn more about how Proof can assist colleges and students in accessing RON efficiently and effortlessly, click here.